Responsibilities

The Office Staff in an educational institution plays a crucial role in ensuring the smooth and effective functioning of administrative operations. This position involves handling student records, assisting faculty and administrators, managing communication with parents and students, and supporting the day-to-day activities of the institution. The ideal candidate should be organized, dependable, and familiar with school or college administrative processes.

Key Responsibilities:

• Maintain accurate student records including admissions, attendance, and academic performance.

• Assist with the admission process and respond to inquiries from parents and students.

• Prepare and manage official documents such as certificates, notices, and reports.

• Support the coordination of academic and extracurricular events.

• Help schedule meetings, parent-teacher conferences, and other institutional activities.

• Manage correspondence via email, phone, and in person with parents, staff, and external bodies.

• Handle basic financial tasks like fee collection, issuing receipts, and maintaining payment records.

• Maintain office supplies and ensure resources are available for staff and students.

• Support teaching staff with printing, photocopying, and distribution of materials.

• Ensure filing systems are organized, secure, and easily accessible.

• Uphold confidentiality and data protection policies for all student and institutional records.